Our Abstracting Process

You order a Rhode Island title search or land record document via RhodeIslandTitleSearch.com's website order page. All transmission of financial information is secure.

Rhode Island Research operations team receives property information from your incoming order. We locate the Rhode Island parcel, verify the parcel APN, convert the address to a land record legal description, and identify the correct Rhode Island county jurisdiction for official property records and legal documents.

A RhodeIslandTitleSearch.com certified tile abstractor retrieves preliminary Rhode Island land records from the county title plant, and creates a dispatch sheet for field research. Parties associates with the property parcel are identified; prior owners, cross-parties, countersigners, vested co-owners, etc.

Data sources (state, county, city) of documents needed to prepare the Rhode Island title abstract are identified. Real estate instruments are sourced from multiple locations as needed:

• Land Records
• Tax Assessor
• Civil Court Records
• Probate Court
• Prothonotary
• Rhode Island Secretary of State
• MERS
• EPA environmental documents
• county Planning Department
• US Treasury Department
• and more...

A Rhode Island Title Reports professional title research abstractor obtains official documents from government land records. Documents are then indexed by name, retrieved, and ordered in chronological order. We have title researchers in every county records offices of Rhode Island state, everyday.

The documents are read and analyzed to determine if they pertain to the subject Rhode Island property. Documents are complied to see if there are releases of liens or mortgages. During abstracting, cross-referenced information can be discovered within the text of the parcel document language.
Note: Before creating the official title abstract, it may be necessary to make subsequent visits to one or more Rhode Island county records offices to obtain additional information and document images.

The official Rhode Island title report is created by describing the deeds, liens, mortgages, encumbrances, and property ownership. The listed instrument types, and official document copies, will vary depending on the title report and/or title document images you ordered. The completed title report is created specifically for the order placed, is the official document of a title search, and said report is a private document that cannot be found in Rhode Island public records. Research of land records may be back to a certain county records date, or to a point of ownership transfer, or may be date irreverent, depending on the title search ordered. The effective date is current as of the most recently available recorded documents made publicly available in Rhode Island.

We guarantee our certified title report. Our proprietary AI uses deep learning mechanics to algorithmically review your Rhode Island title report, scanning it for potential inconsistencies, red flags, and missing data. After passing these checks, a Rhode Island Research certified title abstractor reviews every official title report and clears it for release to you. Visit our Frequently Asked Questions for additional information.

Rhode Island Title Reports offers a variety of delivery methods for your official certified Rhode Island title report or official county records deed image and document image copies. The completed abstract / order may be as little as a page, or up to hundreds of pages long; always saved as a PDF, and as a standard convivence is emailed to you via a download link when finished. Word / .docx and Excel / .xlsx versions are also available for download. Of note, RhodeIslandTitleSearch.com offers alternative delivery methods if required; FTP and API.

A Rhode Island Research customer service team member may follow up with you on specific report issues or concerns, or just to ensure you received the title report file. And of course, you may contact us or call 1-401-320-4548 to get your questions answered.